Malbek is seeking a highly organized and energetic individual to join our growing organization as an Office Administrator. The Malbek team is very passionate about maintaining our culture and affording the opportunity for all team members to actively contribute to executing our vision as a growing technology startup. Preferred location: New Jersey
Coordinate office activities and operations to secure efficiency and compliance to company policies
Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking
Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
Manage hiring and onboarding processes for new team members joining
Use QuickBooks for invoicing customers
Use Gusto for HR and payroll for new hire setup as well as occasional payroll maintenance tasks
Create and update records with personnel, financial and other data
Assist cross-functional teams for presentations by coordinating assignments and timelines
In true startup fashion, we look to our team members to contribute their skills to other parts of the organization when there is an opportunity. This is a fun way for team members to learn and contribute.
Multi-tasking and time-management skills, with the ability to prioritize tasks.
Outstanding communication and interpersonal abilities
Excellent organizational and leadership skills
Familiarity with office management procedures and basic accounting principles
Qualifications in secretarial studies or office administration will be an advantage
Excellent written and oral communication skills, across multiple channels, including email, chat, phone, and web.
Detail oriented and inquisitive, self-motivated.
Team player and positive attitude even in times of stress or conflict.
Extremely organized with strong time-management skills.
To apply for this position, please complete the form on this page and attach your resume.