Malbek Office Administrator

Location: USA

Malbek is seeking a highly organized and energetic individual to join our growing organization as an Office Administrator. The Malbek team is very passionate about maintaining our culture and affording the opportunity for all team members to actively contribute to executing our vision as a growing technology startup. Preferred location: New Jersey


  • Coordinate office activities and operations to secure efficiency and compliance to company policies

  • Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking

  • Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.

  • Manage hiring and onboarding processes for new team members joining

  • Use QuickBooks for invoicing customers

  • Use Gusto for HR and payroll for new hire setup as well as occasional payroll maintenance tasks

  • Create and update records with personnel, financial and other data

  • Assist cross-functional teams for presentations by coordinating assignments and timelines

  • In true startup fashion, we look to our team members to contribute their skills to other parts of the organization when there is an opportunity. This is a fun way for team members to learn and contribute.


  • Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
  • Comfortable handling confidential information.
  • Multi-tasking and time-management skills, with the ability to prioritize tasks.

  • Outstanding communication and interpersonal abilities

  • Excellent organizational and leadership skills

  • Familiarity with office management procedures and basic accounting principles

  • Qualifications in secretarial studies or office administration will be an advantage

  • Excellent written and oral communication skills, across multiple channels, including email, chat, phone, and web.

  • Detail oriented and inquisitive, self-motivated.

  • Team player and positive attitude even in times of stress or conflict.

  • Extremely organized with strong time-management skills.

To apply for this position, please complete the form on this page and attach your resume.