Propelling the Organizational Growth of TIBCO Software Inc. by Streamlining M&A with Malbek

A contract management success story about TIBCO, a global organization that switched CLM solutions to support its growth strategy.

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With an M&A-focused growth strategy, TIBCO needed a scalable, AI-charged contract lifecycle management (CLM) solution to streamline due diligence and contract review processes during acquisitions. Using Malbek’s proprietary, AI-core CLM platform, TIBCO accelerated its M&A transaction timeline and increased efficiency across global teams with seamless post-acquisition contract ingestion.

The Challenge


TIBCO Software Inc. continues to grow through M&A transactions, making contract management an essential component of its ongoing growth strategy. But simply having a solution to store contracts after the M&A transactions were completed was not enough. Requiring the review of thousands of complex contracts during due diligence—including NDAs, reseller, third-party agreements, and more—TIBCO needed an AI-charged CLM solution that could assist in expediting the due diligence process before the transaction closed and simplify post-M&A contract migration. AI-assisted contract review was key.

In 2017, TIBCO recognized the challenges associated with its legacy CLM solution. Back then, due diligence consisted of tedious, manual reviews to identify unfavorable terms and clauses, presenting more risk exposure. It also involved a lengthy, complicated process for migrating contracts post-M&A into the CLM. In addition to the previous system’s struggle to support TIBCO’s growth strategy, the old system also posed the following challenges:

  • Outdated technology, slow performance, and low user adoption
  • Heavily customized solution with high maintenance
  • High cost of ownership with many customizations and challenging upgrades
  • Unsustainable and large dependency on the vendor with costly services Thousands of non-actionable contracts sitting in the repository
 

The Solution

With a growing need to accelerate contract cycle times and streamline the contract process across departments, TIBCO selected Malbek as its CLM solution with thousands of globally located users and extended integrations to multiple CRMs, CPQs, Messaging (Slack), Compliance Check, Language Translation, e-Signature, and other tools.

The Results

After a speedy, 4-month global implementation with zero code customizations, tens of thousands of legacy contracts were migrated into Malbek by the TIBCO team with minimal vendor or technical resource dependencies.

To date, Malbek system upgrades have been seamless with zero to minimal system downtime, while maintaining heavy, 24-hour global usage and high volumes during quarter-end activity.

Hundreds of clauses and dozens of contracting templates and workflows were configured to support global contracting processes, reducing contract cycle times by 70%.

AI-based contract terms and provisions extraction assisted in M&A due diligence processes.

All integrations with key business systems were created with no customizations, enabling all business users involved to have greater contract visibility.

In just three short years, TIBCO went from having a CLM that was mainly a repository to completing a successful global implementation of a CLM platform that has accelerated its growth strategy through AI-assisted contract review, reduced contracting cycle times, and created an actionable contract repository. Today, Legal, Sales, Finance, and Procurement teams are all involved in the contract process on a single platform but spend significantly less time manually creating or reviewing complex business agreements line-by-line. Implementing Malbek has freed up valuable time across the organization so all teams can focus more on strategic business initiatives that will propel the company forward.

"99% of the application could be administered by the business admin, especially integrations, forms, and workflows."

- A TIBCO business user

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